Ecosystem based adaptation

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Application for Funding

GUIDELINES FOR NARRATIVE DESCRIPTION

This form should be filled out clearly, so that the EDA Grant Facility has your complete contact information. Note that there should be a cover letter to be submitted alongside the proposal. The cover letter shall not exceed two pages.

Please attach registration documents to project proposal

(Indicate accessible P.O Box and owner if not yours)

Project Proposal

1. BACKGROUND AND PROBLEM/OPPORTUNITIES (600 words)

    1.1  Geographic location – Region, Constituency, Locality (town, village, settlement, etc)
    1. 2  Background of the proposed project area and community (including socio-demographic data)
    1.3  Description of the socio-economic or environmental problem(s) or   opportunity(ies) that the proposed project intends to address or exploit.

2. TECHNICAL AND INSTITUTIONAL CAPACITY OF PROPONENT (300 words)

    2.1. Describe the proponent organisation(s)’ technical expertise, institutional and administrative capacity to manage and implement the proposed project (including track record in implementing similar projects; human and financial resources; and financial management, procurement and reporting procedures/standards.

3. RATIONAL, GOALS AND OBJECTIVES (500 words)

    3.1 Briefly summarize the climate change related problem that the proposal is designed to tackle, identify the key objectives of the proposal and explain the advantages of the chosen solution to this problem in supporting a transition to climate resilient, low carbon development and/or scaling-up access to climate finance.
    3.2 Project activities - preferably listed per each objective

4. TECHNICAL PROJECT DESCRIPTION AND IMPLEMENTATION (800 words)

    4.1 Demonstrate/motivate how the stated goal and objectives will address identified problem(s) or take advantage of the opportunity (ies).
    4.2 Discuss the baseline statements and how the proposed interventions will contribute towards increasing climate change resilience, reduce climate change vulnerability and/or low carbon development.
    4.3 Discuss positive outcomes anticipated as a result of project implementation and demonstrate linkages with climate change objectives and focal areas.
    4.4 Highlight any appropriate technologies and innovative approaches to be used taking in account gender sensitivity issues.

5. INNOVATION, TRANSFORMATION, IMPACT

Download Table 1 Project Impact, fill out and upload on page 3.

6. PROJECT RISKS

Download Table 2 Risk, fill out and upload on page 3.

7. PROJECT FRAMEWORK

7.1 Fill in project workplan template provided (Annexure K of annexes to MoA)

Download Table 3 Project Workplan, fill out and upload on page 3.

8. PROJECT BUDGET

  • Budget must be in Namibia Dollars. Use the budget template provided and make sure to fully indicate:
  • Total project cost;
  • Amount requested;
  • Own contribution/Contributions by other partners. To be complete, a budget submitted by an organisation must include a section on match funding. This must state and itemise the sources and description of those items to be counted as counterpart contributions. The EDA Project requires that organisations contribute fifteen percent (minimum) of total budget as their contributions. Proposals submitted without counterpart contributions will be regarded as incomplete and will be returned to the submitting organisation for correction.
  • Is match funding secured, if yes, a match funding table indicating donors and their contribution should be included
  • Management fee is permissible on not more than 8% of the total requested from the EDA Project. Project operational and technical support costs should not exceed 15%.
  • Justification - All large and unusual expenditures that are being proposed must have an accompanying justification attached to the budget submission. This requirement will be applied specifically, for but not limited to, commodity and personnel costs and the degree of justification will be at the discretion of the review team (TAP)
 

Download Table 4 Budget breakdown, fill out and upload on page 3.

9. PROJECT TIMELINE

Download Table 5 project timeline, fill out and upload on page 3.

10. MONITORING AND EVALUATION PROCEDURES

10.1 Template to be developed for completion (by M&E Officer and grantee) after approval.

11. SUSTAINABILITY PLAN

12. ENVIRONMENTAL AND SOCIAL SAFEGUARDS (ESS)

Categorise the ESS status of the project and justify the categorisation (100 words). Please consider carefully the anticipated and perceived environmental and social impacts of the proposed. Use the table provided at the end of this form as basis and categorise such impacts, precisely as possible, as follows:

  • Category A: Projects that are likely to induce significant and/or irreversible adverse environmental and/or social impacts, or to significantly affect environmental or social components in the implementation areas. Likely impacts are few in number, site-specific, largely reversible, and readily minimized by applying appropriate management and mitigation measures.
  • Category B: Projects are likely to have detrimental site-specific environmental and/or social impacts that are less adverse than those of Category 1 projects.
  • Category C: Projects do not directly or indirectly affect the environment adversely and are unlikely to induce adverse social impacts. They do not require an environmental and social assessment.
ESS Check List

Download Table 6 ESS Check List and Rating, fill out and upload on page 3.

13. APPENDICES

The use of appendices as part of the project proposal format is optional but where these would improve the presentation and chance of the proposal being funded, its use is highly recommended.

  • Some of the items that could appear in the appendix of a proposal include letters of endorsements, maps of project location, resumes of key personnel and expanded descriptions of methodology.
  • Completed ESS Annexure as per section 11 of this template.
  • Letters of endorsement - A submitting organisation may wish to include letters of endorsement from government ministries or departments indicating approval and support for the proposed project. Letters may also come from members of society indicating capability within the organisation or its experience in the particular activities to be undertaken under the proposal. Entities that apply on behalf of community-based organisations or communities and related structures.
  • Maps of project location - These may be submitted if they will assist in evaluation of the proposals especially in resolving conflict in the areas of land tenure, designated reserves and conservation areas, etc.
  • Resumes of key personnel - The acceptance of key personnel in the implementation of project activities can be made easier by the presentation of detailed resumes showing experience and qualifications relevant to the tasks they are to perform.
  • Partnership agreements with support organisations
  • Expanded project description - Some organisations may wish to provide the review team with more details of their methodologies to be used for implementation of the project. This level of detail could best be accommodated in the form of an appendix.

14. Applicant’s Declaration

On behalf of (applicant organisation)

Please upload all tables you have downloaded in stage two, fully completed and saved as PDF.

APPENDICES

APPENDICES

  • Some of the items that could appear in the appendix of a proposal include letters of endorsements, maps of project location, resumes of key personnel and expanded descriptions of methodology.
  • Completed ESS Annexure as per section 11 of this template.
  • Letters of endorsement - A submitting organisation may wish to include letters of endorsement from government ministries or departments indicating approval and support for the proposed project. Letters may also come from members of society indicating capability within the organisation or its experience in the particular activities to be undertaken under the proposal. Entities that apply on behalf of community-based organisations or communities and related structures.
  • Maps of project location - These may be submitted if they will assist in evaluation of the proposals especially in resolving conflict in the areas of land tenure, designated reserves and conservation areas, etc.
  • Resumes of key personnel - The acceptance of key personnel in the implementation of project activities can be made easier by the presentation of detailed resumes showing experience and qualifications relevant to the tasks they are to perform.
  • Partnership agreements with support organisations
  • Expanded project description - Some organisations may wish to provide the review team with more details of their methodologies to be used for implementation of the project. This level of detail could best be accommodated in the form of an appendix.
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